Terms & Conditions.
Cancellation:
24 hours Prior 100% of total job
48 hours Prior 70% of total job
72 hours Prior 50% of total job
96 Hours Prior 30% of total job
The Client is responsible for any loss or damage occasioned to the Studio, the Equipment or any other property used by the Client during the Hire Period and shall, at its own expense obtain and maintain during the Hire Period appropriate insurance cover including against theft or accident, personal injury and any third party or public liability risks or loss of whatever nature and however arising in connection with the use of the Studio and the Equipment and such other cover as may be required by law or as Still Moving Media LLP may from time to time consider reasonably necessary and advise to the Client.
Any materials used in connection with sets constructed by the Client as well as any rubbish shall be forthwith removed from the Studio at the end of the hire period at the expense of the Client otherwise Still Moving Media LLP will have to charge for this.
No alterations decorations or additions to the Studio are permitted without the consent of any partner of Still Moving Media LLP and at the end of the hire period the Studio must be surrendered in the same condition that it was in at the start of the hire period. Any costs incurred by Still Moving Media LLP arising out of any breach of this Condition shall be paid by the Client.
The Studio is supplied clean at the start of the hire period and all the costs of painting, repairing and maintaining this state are payable by the Client. Still Moving Media LLP must be notified by the Client at the start of the hire period if any aspect of the condition or decoration of the Studio is unacceptable. If no such notification is given the Studio will be determined to be of an acceptable standard for use by the Client.
The Client must include set up, take down and clean up time within the hours booked, to avoid overtime charges.
Noise levels must be kept to a reasonable level during Studio hire bookings, unless agreed prior to rental period. Clients are asked to consider other occupants and neighbour residents when using the Studio.
No animals are allowed in the Studio (except guide dogs) unless otherwise agreed with Still Moving Media LLP.
No smoking is permitted inside the Studio or throughout the building.
No illegal activities are accepted and anyone not compliant will be asked to leave and/or police will be called.
The Client must ensure that all minors under the age of 16 are always be accompanied by a chaperone. Minors must have parent’s or guardian’s permission to be at the Studio, and to be photographed or filmed as relevant.
The Studio is fitted with CCTV. Images and videos are recorded for the purpose of crime prevention and the staff safety and they might be also stored to claim for any damages incurred during the booking.
All Equipment and services are supplied by Still Moving Media LLP entirely at the risk of the Client. Still Moving Media LLP shall not be liable for loss or damage of any kind to material or props or equipment entrusted to it however caused including consequential loss and loss of profit. The Client is responsible for any loss or damage to the Equipment or the Studio caused by or arising from the Client use thereof or by any servant agent employee or sub-contractor of the Client.
All Equipment supplied to the Client is in good condition. The Client must notify Still Moving Media LLP at the time of supply if the condition of the Equipment is not acceptable.
In no circumstances shall Still Moving Media LLP be liable for any transport cost or for any loss or damage including consequential loss or damage however caused arising out of the use or the inability to use the Equipment supplied or agreed to be supplied.
The Client may not without the written consent of Still Moving Media LLP: Remove the equipment from the Studio premises; or modify or alter or tamper with the Equipment in any way; nor use the Equipment in a manner not recommended by the Manufacturer; nor allow or suffer the Equipment to be used by any untrained or unauthorised personnel; nor part with possession sell pledge encumber or suffer any lien to be created on the Equipment.
Where at the request of the Client, Still Moving Media LLP supplies to the Client the services of a driver, assistant, sub- contractor, freelance or other person such person shall be deemed to be the servant of the Client and the said services shall be deemed to be rendered by the Client and Still Moving Media LLP shall not be liable for loss or damage of any kind however caused.
Still Moving Media LLP shall not be liable for any loss or damage howsoever arising out of any statement advice instruction or any other representation given or made by any servant of Still Moving Media LLP or any other person whose services are supplied to the Client.
The hire period for services or Equipment cannot be extended otherwise than with the consent of Still Moving Media LLP.
Complimentary drinks are subject to availability and are not unlimited. We will only guarantee unlimited drinking water on every shoot.
Equipment must be returned promptly at the end of the hire period in good condition. The Client shall pay or compensate Still Moving Media LLP for the replacement value (plus any administration fee) of lost or damaged Equipment or in respect of any cancellation or variation of any order or failure to return the Equipment on time.
Unless otherwise agreed in writing all transactions will be settled in agreement with Still Moving Media LLP payment terms set out in our terms and conditions before the commencement of the hire period. Clients not paying the full amount must settle accounts within 24 hours of the booking. Prices may be varied without notice to the Client.
Overdue payments will incur interests at 15% per week or part thereof.
The hire time commences when the agreed hire period start (with or without the Client being present) and terminates when the Studio and/or Equipment is surrendered or returned to Still Moving Media LLP. Still Moving Media LLP will charge for additional hire hours at an hourly rate. Overtime charges are set at £100 per hour unless otherwise agreed in advance).
Any additional Equipment, services, staff or modifications to the Confirmation of Booking shall be billed to and paid for by the Client.
At the end of the hire period the Client may be charged at the discretion of Still Moving Media LLP an additional rental where the Studio or any item of Equipment is delivered to or returned to Still Moving Media LLP in a bad or damaged condition. Anything damaged will be charged at full price plus 25% administration/restock charge.
Where Still Moving Media LLP is required to place a security deposit with any third party for the hire or acquisition of any item, equipment or construction material, such deposit shall be paid to Still Moving Media LLP by the Client in full when the booking is made.
The price payable by the Client shall be Still Moving Media LLP price for such goods and service current from time to time, as set out in the relevant Pro Forma Invoice/Quotation, which shall set out prices exclusive of VAT.
Still Moving Media LLP shall have a general lien on any film, tape, media or other equipment digital or otherwise or property in the possession of Still Moving Media LLP or in the Studio premises for the payment of any monies due to Still Moving Media LLP from the Client.
A damages security deposit might be required on the day of hire. Once the equipment and the Studio conditions have been inspected on the day, your deposit will be returned to you. This deposit will be 50% of invoice. All rates are exclusive of VAT.
The Client shall at all times keep Still Moving Media LLP indemnified against all actions proceedings costs charges claims expenses and demands whatsoever which may be made or brought against Still Moving Media LLP or the servants or agents of Still Moving Media LLP by any third party in respect of any alleged injury loss damage or expense arising out of or in connection with the use of the Studio or Equipment or services supplied by Still Moving Media LLP even where such injury loss damage or expense is caused wholly or in part by the negligence or breach of contract of Still Moving Media LLP its directors servants or agents save in respect of any death or personal injury caused by the negligence of Still Moving Media LLP as aforesaid. The Client must ensure that they have their own public liability insurance for all persons in the Studio during the hours of use, to cover any accident, injury or death.
Still Moving Media LLP may summarily terminate any hire contract with the Client upon the happening of any (but not only) of the following events:
If the Client shall fail to pay any of the monies due to Still Moving Media LLP or dishonour any cheque paid to it; or
if the Client enters into liquidation (other than for the purposes of amalgamation or reconstruction) or shall have a Receiver of its assets appointed or being an individual shall be declared bankrupt or having a Receiving order made against them; or if the Client shall be in breach of any of the terms of these Conditions and any such termination shall be without prejudice to any rights accrued to Still Moving Media LLP against the Client prior to the date of termination.
Lateness of 45+ minutes from the start of the Client booking will be considered a “no show” and the booking will be terminated. No refund will be issued. No Reschedule is permitted.
Still Moving Media LLP may terminate any booking or hire contract if the Client is found to be in breach of any of the terms and conditions.
These Conditions shall be read and construed in accordance with the Laws of England, Scotland, Wales and Northern Ireland.
The Client agrees to share any final content produced in the Studios with Still Moving Media LLP, for use across social media platforms, including but not limited to Instagram, YouTube, Facebook, Linkedin, unless agreed otherwise with Still Moving Media LLP.
Producer or client should have their own Public Liability, loss and damage cover and is responsible for the Health and Safety of the shoot. Stage A Studios has Public Liability cover in place where injury or damage is as a result of Stage A attributed instances. See full T&Cs for details.